Privacy and Personal Data Protection Policy

In accordance with the General Data Protection Regulation [EU Regulation 2016/679], the data provided on forms of this site will be kept in information systems belonging to the Instituto de Educação da Universidade de Lisboa.

Confidence in the safety, confidentiality and secrecy in the process of collecting and processing the personal data of applicants, students, guardians, teachers, collaborators and other stakeholders in academic activities is taken into account, and technical and organizational measures have been adopted to ensure data subjects about the lawfulness, fidelity, transparency, accuracy and up-datedness of the data, and safety and restriction of access to data to specific purposes.

1. Data provided by the data subject

We will collect personal data provided by the data subject him/herself, within the execution of work contracts with our employees, the reception of spontaneous applications for recruitment purposes, the enrolment in graduate and post-graduate education courses, in person at our services, through the Fénix, SAP, Moodle and Gereventos platforms or through requests for information and contacts through our site, within the scope of supporting the use of information systems, participating in events we organize, continuous training, conducting research projects and maintaining institutional and commercial relations with national and foreign Universities and Faculties, companies, public bodies, non-profit organizations, professional associations, and with other stakeholders regarding our activity.

2. Data provided by entities other than the personal data subject

We will collect personal data provided by other national and foreign Universities and Faculties within the scope of academic and research activity, schools and training centers, suppliers and other relevant stakeholders, regarding the execution of contracts, the organization of and participation in events, the conduction of research and consulting projects and the maintenance of institutional relations with the different stakeholders.as várias partes interessadas.

The Privacy Policy of the Instituto de Educação da Universidade de Lisboa guarantees, within its processing operations, the protection of all information regarding an identified or identifiable natural person (“data subject”), inter alia by reference to an identifier such as the name, identification number, geographic location data, electronic identifiers, or specific elements of his/her genetic, cultural, physical, social, physiological, mental or economic identity within the processing operations carried out on these data by our services. This processing is restricted to an essential use for developing academic and scientific activities and for complying with related legislation, encompassing all operations of recording, organization, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, comparison or interconnection, limitation, erasure or deletion of data.

Personal data access and processing electronically is carried out by our management, administrative services, course administrators, teaching staff and service providers, solely in the performance of their duties, under the general duty of confidentiality, to which the duty of secrecy will be added whenever the data collected and processed concern health and other sensitive elements such as genetic, biometric, cultural or religious data, insofar as is strictly necessary.

All data are processed in a way that is appropriate to the effects of application / enrolment / registration and attendance of academic courses and activities / access and processing of services such as academic services, treasury, GAPE, library, Advisory and Secretarial Department, computer support or others, or for public interest archiving purposes, for scientific or historical research or for statistical purposes, when required by law, in accordance with the information provided, whenever requested, directly to the data subject. We ensure that, by default, only the personal data needed for each specific purpose are processed.

The data gathered will only be stored during the period of time strictly necessary for the student’s application, enrolment and/or attendance, extending beyond its end only as long as the limitation and/or expiry period lasts of any right emerging from the academic situation, or from a contract and/or the time required by any other legal provision that the Instituto de Educação da Universidade de Lisboa is subject to, namely regarding the Ministério da Educação e Ensino Superior. In the absence of the above circumstances, we will carry out the destruction or anonymization of your data.

The Instituto de Educação will only transmit your data to the Ministério da Educação e Ensino Superior and other official bodies, as well as to the central services of the Universidade de Lisboa, towards whom it has legal obligations, or with the consent of the data subject for the purpose of institutional communication and dissemination of the educational offer and services provided by the institution.

The Instituto de Educação ensures that you may at any time, quickly and without cost, access the data that concern you, request their correction, erasure, limitation of processing, express your opposition to their processing, as well as request their transmission to other people responsible for the processing, if this does not constitute a breach of a legal obligation, through the email geral@ie.ulisboa.pt .

If you have consented to the collection and processing of data that are not indispensable for the assessment of applications and/or execution of contracts concluded with the Instituto de Educação or other similar situations, as data subject you may at any time withdraw your consent, except if their storage proves to be necessary to meet a legal obligation or for purposes of the establishment, exercise or defense of legal claims.

If you find any non-compliance regarding your personal data protection, you may lodge a complaint with the national supervisory body, the Comissão Nacional de Proteção de Dados (CNPD), located at Rua de São Bento, n.º 148, 3.º, 1220-181 Lisboa, or by telephone to 213928400, fax to 213976832 or email at geral@cnpd.pt .

If you wish to exercise your rights under the RGPD or if you have any queries about the collection and processing of your data, please contact the Instituto de Educação, by email at geral@ie.ulisboa.pt , or through the Universidade de Lisboa, by email at rgpd@ulisboa.pt . Your request will be analyzed and you will be contacted as fast as possible, within the time limit set for this purpose.

The Instituto de Educação views the participation of the members of its community in social networks as a way of promoting interactions between the academic community and the wider community of audiences with whom it shares common interests. However, the Instituto de Educação cannot be held responsible for the contents placed therein, which are the sole responsibility of their promoters.

Our site uses several cookies. A cookie is a small text and number file which is kept by the browser on your computer’s hard drive. Cookies are used to distinguish you from other users of our sites, but they don’t keep any personally identifiable information. Using cookies helps us enhance your experience as you browse and allows us to improve constantly. We also use cookies from Google Analytics, which allow us to recognize and count the number of visitors and see how they move as they browse the site. This helps us to improve the way our sites work, for instance, by making sure users easily find what they’re looking for. None of our cookies stores any personal information of the users, such as their name or address. Please be aware that restricting cookies may impact the functionality of the site.

You can find more information about the RGPD applied to the Universidade de Lisboa and FAQs at https://www.ulisboa.pt/info/regulamento-geral-de-protecao-de-dados .